52 Best Productivity Hacks for Virtual Assistants

The idea of productivity hacks is to make your life easier. The more time you save, the more time you have for other things.

There are many ways to boost productivity and make better use of our days as a virtual assistant. 

You can use these tips to save time and get more done in less time.

Here are the top productivity hacks for your virtual assistant business

1. Set a daily goal and accomplish it

A well-defined goal can help you accomplish things you really want.

When setting a daily goal, you have the power to set a direction, set a deadline, and have a specific end goal in mind.

In order to stay motivated and make it a habit, it is very important to stay consistent with your daily goal. It will help you feel less stressed and more productive throughout the day.

2. Create your own time management system

A time management system is an essential tool that is commonly used by professionals. It helps them manage their time and schedule. This helps them get things done on time and not waste time on things they don’t need to do.

The more you practice using this time management system, the more efficient you will become and be able to accomplish more in less time.

A time management system will help you to improve your life and make better use of your time.

3. Use a calendar app

A calendar app is a great way to keep track of your schedule and appointments.

You can add reminders and see what needs to be done today. You can also block out time and make a to-do list for each day.

Some of the best calendar apps include Apple Calendar, Google Calendar, Microsoft Outlook, and iCal.

4. Make sure you have a good backup system

A backup system is a way of having copies of important data and files in case of a disaster.

It is essential to have multiple copies of important files on different devices so that you can access them in the case of a disaster.

This will help you prevent data loss and protect yourself from unexpected events in the future.

5. Get rid of distractions

A distraction is anything that interferes with your focus.

These can be things like notifications from social media, emails, instant messages, and even a TV show you aren’t watching.

Distractions can make it difficult to focus on the present moment. To avoid them, try to avoid checking your phone as much as possible. Instead, try to read or listen to something else.

6. Use email and apps that support time management

Email is one of the most popular ways to keep track of important tasks and schedule them for future use.

There are many email apps that include a time management feature, such as Gmail, Outlook, Yahoo!, and iCloud Mail.

You can even set up automatic reminders in your email app to send you a message when it is time to do something.

7. Do not skip meals

Skipping meals has been proven to cause a number of bad side effects.

Apart from making you less productive, full of negative thoughts and with a stronger craving for sweets, it also gives you poorer mental performance.

A study from the University of Missouri-Kansas City found that skipping a meal leads to decreased cognitive performance, mood, and an increased desire for high-calorie foods.

8. Don’t forget to read

In order to stay productive throughout the day, you should read a lot.

Reading is a great way to stay focused and give you more time to do more productive things.

You can read for fun or educational purposes, such as learning a new language or learning about history. You can also read for entertainment, such as reading a book, watching a movie, or listening to music. 

9. Eat healthy

Eating healthy is crucial to staying productive. If you are eating unhealthy foods, it will create an imbalance in your body, which will not only affect your performance at work but your overall health.

Eating healthy means eating the right foods that are high in vitamins and minerals.

These foods are fiber-rich, which will help your digestive system work efficiently and keep you feeling full for longer.

10. Take breaks

The act of taking a break will help your mind to relax and will also improve your attention span.

Taking a break can help you to come back to a work-like mindset and will make you more productive at work.

It can also give you a sense of accomplishment and reduce stress. Most importantly, taking a break will make you more productive at work and will help you to stay motivated and focused.

11. Get rid of unnecessary items in your closet

You don’t need to buy every piece of clothing you own in order to dress for work. Instead, you can either replace them or do a quick clean-up.

This will help you to maintain a clutter-free closet.

You can also try to declutter your home, but it is a big job and takes a long time. If you do this, you will feel like you have accomplished a significant task!

12. Watch or listen to funny videos

Watching a funny video or listening to a comedy podcast can help you get through the day with ease and without stress.

13. Have a routine that works for you

The key is finding something that allows you to get into a state of flow, where time flies by as you are doing your work.

Many people have trouble maintaining a routine.

They might start off the day with good intentions but soon find themselves wasting time on things that are less important.

In order to get more done, it’s important to establish a routine that works for you.

14. Take a break

It is important to take a break to clear your mind and refresh your memory.

Doing anything that requires concentration will help you come back to a work-like mindset and will make you more productive at work.

15. Smile and laugh

A smile is contagious and people feel happier with a smile on their face.

They also improve their mood and attitude, which can help them to be more productive. Laughing is also a great way to release endorphins and relax your body.

16. Practice mindfulness and meditation

Meditation can improve your concentration at work and give you more time to do more productive things.

The act of meditating can also change your mindset and give you a sense of calmness in order to make you feel more productive.

Meditation is a great way to reduce stress.

17. Take time to enjoy nature

You can take a deep breath and exhale when you walk outside your door and inhale when you walk inside.

Take advantage of these moments and take time to enjoy nature. It can help you to feel less stressed and more relaxed, which will help you to be more productive.

18. Play video games

Playing video games is one of the best ways to relax while you are working.

Playing video games gives you a break from your screen and helps you to focus on the game without distractions.

19. Organize and file work and other important documents

Organizing and filing work is a necessary task that needs to be done. But it can also be a time-consuming task.

There are many ways to organize and file documents, but there is no perfect way.

Some people believe that the best way to organize files is by date and year, while others believe that the best way is by alphabetical order.

Some people use folders, while others prefer binders or file boxes.

Whatever your preference, it’s important to find a system that works for you and stick with it!

20. Spend time with family and friends

In order to be productive, you need to take care of your mental health.

You also need a good work-life balance and spend some time with family and friends every week.

21. Write down your goals or intentions

It is important to write down your goals or intentions.

There are two reasons for this:

• Writing down your goal will make you more committed to it.
• It is easier to keep track of the progress if you write it down.

22. Use of technology

We all have the same 24 hours in a day, but the way we spend it can vary greatly depending on our habits and routines.

The best way to find out how you want to spend your time is by experimenting with different project management apps and seeing what works for you.

23. Visit a museum or art gallery

A visit to a museum or art gallery can be a good way to recharge your creative batteries.

This can be the perfect way to get back into the groove of things and shake off the feeling of being stuck in an endless cycle of work.

24. Go on a date or a vacation

Studies show that vacations make people happier and more productive.

It’s also good for your mental and physical health.

25. Volunteer

Volunteering has been proven to be a great way to boost your productivity and overall mental health.

It can help you find meaning in what you do, improve your attention span and increase your creativity.

It’s also a great way to meet new people, learn new skills and explore different perspectives.

The key is to find the volunteer opportunity that will work for you – one that will give you the time and space for self-growth.

26. Join a book club

Joining a book club is a great way to get motivated and stay focused.

A book club is a group of people who meet regularly to discuss books they have read.

It’s an excellent way to make new friends, find new reading material, and be inspired by other people’s opinions.

27. Make and use lists

A list is a great way to get things done.

It’s an organized way of thinking about what you need to do.

You can make lists for everything, from groceries to errands to your work tasks.

28. Pay attention to details and do not forget

One of the most important things to do in order to increase your productivity is to pay attention to details.

It doesn’t matter if you are working on a project or just writing an email, if you are not paying attention to the small things, then it will have a big effect on your work.

29. Schedule and block out time for important things

Some people use a Pomodoro technique that breaks down work into 25 minute intervals with 5 minute breaks in between.

The Pomodoro Technique is a time management technique developed in the late 1980s by Francesco Cirillo.

It is based on the idea that frequent breaks can improve mental agility and help people stay focused on their tasks.

The technique uses a timer to break down work into intervals traditionally 25 minutes long, separated by short breaks. These intervals are known as “pomodoros.”

30. Stay in touch with loved ones

Some people think that staying in touch with their loved ones is a waste of time.

To those who have a spouse, children, or parents, staying in touch with them is important and can be as easy as sending an email or text message.

We are living in the age of technology and we can do anything we want. But sometimes it’s good to disconnect from our screens and spend some time with those who are closest to us.

31. Invest in and use good office equipment and furniture

This may seem obvious, but there are a lot of people who don’t realize the importance of investing in things like chairs and desks.

A good chair can help you to avoid back pain, while a good desk can help you to avoid neck pain.

You should also invest in ergonomic equipment like keyboards that will help your fingers stay comfortable for hours on end.

32. Meditate

Meditation is a mindfulness practice that can be done at any time and place.

It’s also a great way to stay present, focused, and calm.

Meditating for just 10 minutes every day can make you more productive.

It helps you to focus on the task at hand instead of worrying about what could happen in the future or what happened in the past.

33. Make use of a personal assistant

The best way to stay productive is to use a personal assistant.

This can be done by hiring a virtual assistant or using an AI assistant.

A personal assistant can help you with many things – from managing your schedule, emailing and scheduling meetings to making phone calls for you.

It’s the perfect way to be more productive and still have time for other things in life.

34. Keep good records

When we are trying to get more done in less time, it’s important to keep good records.

35. Be a good friend

Being a good friend to ourselves is a great way to improve our productivity.

We are more likely to take care of ourselves and make time for what we need when we know that we have someone in our corner cheering us on.

36. Learn from others

We can learn from others on how they stay productive in this environment and what tools they use to help them do so.

There are many ways to improve productivity in the modern world.

Some people choose to change their environment by going outside, while others may use noise-canceling headphones or try meditation.

The important thing is that you find what works for you and implement it into your daily routine so that you can be more productive in your life.

37. Listen to music

Listening to music while working is a common practice. It can help with concentration, mood and motivation.

It has been found that listening to music can increase productivity by up to 20%.

38. Plan for emergencies

It is important to have a plan for emergencies.

It is not possible to predict when something will happen, but it is possible to prepare for the worst.

39. Find a hobby

Hobbies can be anything from gardening, cooking, or playing an instrument.

They can even be as simple as reading a book or watching TV.

40. Work on your hobbies

You can work on your hobbies during your downtime or when you are bored.

This will improve your productivity and creativity.

A survey by the American Psychological Association (APA) found that people who work on their hobbies for at least an hour a day are more productive in the workplace and have more creativity than those who don’t.

41. Follow the advice of experts

It’s important to know what works and what doesn’t work so you can save time and make your day more productive.

42. Buy useful things and gifts

Buy gifts for yourself. You can’t buy happiness, but you can buy a lot of things that make you happy.

So if you are struggling to find the perfect gift for your loved ones, get yourself a gift instead.

43. Take a course or learn something new

Learning something new can be as simple as listening to a podcast or reading a book.

It can also be taking up a new hobby that you have always wanted to try.

44. Try a new sport or participate in a race

Trying a new sport can help with your fitness goals and provide you with an adrenaline rush that is hard to get through other means.

If you are interested in trying a new sport, you should consider the following:

• Do I have the time?
• Can I afford it?
• What equipment do I need?

45. Attend church and other religious gatherings

Attending church and other religious gatherings can help you to get a break from your routine.

In the meantime, you can spend time with people who are there for the same reasons as you.

This will help to relax your mind and body and make you more productive at work.

This is one of the productivity hacks that will help you to improve your life in general.

46. Practice gratitude and positive thinking

A 2011 study conducted by the University of California at Berkeley, with a sample of over 17,000 people found that gratitude has a statistically significant effect on personal happiness.

Practicing gratitude and positive thoughts will help you make more progress toward your goals, even when things get tough.

47. Say thank you often

People who say thank you to their coworkers are more likely to be seen as team players, have higher levels of job satisfaction, and have better relationships with their coworkers.

In order to make sure that our coworkers know we appreciate them, we should say thank you often.

It doesn’t take much effort, and it can really improve your work environment.

48. Exercise regularly

There are many reasons why exercising regularly is good for your productivity. It boosts your energy levels, improves your mood, and can even improve your memory.

You can exercise in the morning before work.

Exercising in the morning will help you to feel more energized and productive by the end of the day. In fact, a study found that people who exercised in the morning had a 10% higher concentration than those who didn’t.

You can also exercise at lunchtime.

A study found that people who took an hour-long lunch break were 17% more productive than those who didn’t exercise during their lunch break.

It’s also great to exercise after work.

If you have time after work, then it’s worth considering taking up an exercise class or going for a run to help you unwind.

49. Laugh and smile a lot

The feeling of humor and laughter is one of the most powerful tools for productivity. It boosts creativity, happiness, and resilience while lowering stress levels.

A study by the University of Kansas found that people who watched a funny video on YouTube before starting work were more productive and focused than those who didn’t watch it. Those who watched the funny video also reported feeling less tired at the end of their work day.

Smiling is another way to boost your mood and be more productive. A 2009 study found that people who smiled during a task felt happier and less stressed than those who didn’t smile while they worked.

50. Go on a walk

Walking has been proven to reduce stress, depression, and anxiety, as well as increase your mood and memory.

It also provides great cardiovascular health benefits when you’re feeling physical pain from the day’s worries.

51. Give, give, and give some more

Being generous is an easy way to increase productivity.

Giving people a break, giving them more resources, and giving them some of your time can help them feel better and, in turn, do better work.

Being helpful to others is a great way to make sure that you are productive as well.

52. Be grateful

It is important to be grateful for what we have instead of focusing on what we do not have.

This will help us be more productive and happy in life.

Conclusion

Productivity hacks are techniques to increase productivity. They can be as simple as changing your computer’s font to make you more productive or as complicated as implementing a strict morning routine.

There is no one-size-fits-all solution for everyone, so it’s important to find what works best for you and your goals.

We hope these productivity hacks for working from home as a virtual assistant help you stay inspired and motivated.